Privacy Policy

Harper & Rowe Recruitment Ltd
Last updated: 15th July 2025

At Harper & Rowe Recruitment Ltd (“we”, “our”, “us”), we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you interact with our company, website, and recruitment services.

1. Who We Are

Harper & Rowe Recruitment Ltd is a UK-based recruitment agency that specialises in connecting candidates with employers across various sectors. We are registered in England and Wales and operate in compliance with the UK General Data Protection Regulation (UK GDPR).

2. What Information We Collect

We may collect the following types of personal data:

For Candidates:

  • Full name

  • Contact details (address, email, phone number)

  • Date of birth

  • CVs and employment history

  • Education and qualifications

  • References

  • Right to work documents (e.g., passport, visa)

  • National Insurance number

  • Criminal record checks (where required)

For Clients (Employers):

  • Company name and address

  • Contact person name and role

  • Email, phone number

  • Hiring preferences and job specifications

For Website Users:

  • IP address

  • Browser type and version

  • Pages visited and time spent on our site

  • Cookies (see Section 7)

3. How We Use Your Information

We process your data for the following purposes:

  • To match candidates with relevant job opportunities

  • To contact you regarding job applications or recruitment services

  • To maintain accurate records for legal, tax, and compliance reasons

  • To improve our website and user experience

  • To meet contractual obligations with clients

  • To comply with legal and regulatory requirements

4. Legal Basis for Processing

We only process your data when we have a lawful basis to do so. This may include:

  • Consent – e.g., when you apply for a job

  • Contractual necessity – to provide recruitment services

  • Legal obligation – to comply with UK employment law

  • Legitimate interests – e.g., matching your skills to job opportunities

5. Sharing Your Data

We may share your data with:

  • Employers seeking candidates

  • Third-party service providers (e.g., payroll or background check services)

  • Legal and regulatory authorities where required by law

  • Our IT and cloud service providers (secure and GDPR-compliant)

We do not sell or rent your personal information to third parties.

6. How Long We Keep Your Data

We retain your personal data only for as long as necessary for the purpose it was collected. Generally:

  • Candidate data is kept for up to 2 years unless consent is renewed

  • Client data is retained for the duration of our working relationship and up to 6 years after

  • Financial and legal records may be kept for up to 7 years for compliance

You can request deletion of your data at any time (see Section 9).

7. Cookies and Tracking

Our website uses cookies to enhance your browsing experience and gather analytics. Cookies are small text files stored on your device.

You can manage or disable cookies via your browser settings.

8. Data Security

We use appropriate technical and organisational measures to protect your personal data, including:

  • SSL encryption

  • Secure cloud storage

  • Access control and user authentication

  • Regular data backups and audits

9. Your Rights

Under the UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request deletion (the “right to be forgotten”)

  • Restrict or object to certain types of processing

  • Withdraw consent at any time

  • Request a copy of your data in a portable format

To exercise any of these rights, please contact us (see Section 11).

10. International Transfers

We generally process your data within the UK. If data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

11. Contact Us

If you have any questions about this policy or wish to exercise your rights, please contact:

Harper & Rowe Recruitment Ltd
4 Roding Lane South, Ilford, England, IG4 5NX
📧 Email: info@harperrowe.co.uk
📞 Phone: 020 1234 5678

12. Complaints

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
🔗 www.ico.org.uk